Unless stated to the contrary, all material on this website is copyright of the University of Essex. Duplication or sale of all or any part of it is not permitted, except that material may be duplicated for personal research use or educational purposes in electronic or print form. Permission for any other use must be obtained from the UK Data Archive. Electronic or print copies may not be offered, whether for sale or otherwise, to any third party.


The UK Data Archive makes all reasonable efforts to ensure that the content of its website is accurate and up-to-date, but can accept no responsibility for omissions, errors or subsequent changes. The UK Data Archive and the University of Essex accept no liability for any loss or damage resulting, directly or indirectly, from any use of the information or material contained on this website, or any site accessed from this site.


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Under the Data Protection Act the UK Data Archive has a legal duty to protect any information it collects from users. The Archive privacy policy relates to personal data collected by the Archive in the course of registration for access to services and during user consultations.

Personally provided information

The personal data supplied at registration are held in a database owned by the UK Data Archive, University of Essex and are only ever processed for purposes described in the End User Licence and purposes explicitly agreed to by the end user, in accordance with the Data Protection Act 1998.

Personal data are:

  • full name
  • contact address
  • email address
  • fax and telephone numbers
  • institution and department
  • academic discipline
  • user status
  • date of registration
  • agreement to any end user or special conditions
  • details of any usage(s) registered
  • details of any data accessed/downloaded
  • any username and ID required for user authentication and validation
  • internal user database unique ID

The personal data are used for authentication and statistical purposes, and for  management of the service (including registration and access to data). They are also used for other lawful purposes notified to users where they have been given the opportunity to withdraw consent.

Personal data relating to access to a particular data collection (e.g. in the form of a data usage report) may only ever be passed to:

  • the depositors and distributors of the data collection
  • the University of Essex registrar
  • owners of the copyright and other intellectual property rights of the data collection
  • the funders of the data collection
  • the funders of the data service provider (e.g. the funders of the Archive)
  • in exceptional circumstances, the user's own institution or organisation

For full details, see our End User Licence.

The Archive may also wish to contact registered users about wider aspects of the service and give them the opportunity to contribute to debate and developments. Users may opt to receive these communications either during registration or by logging in to their account.

To ensure effective management of the service, personal data are retained for 50 years from the date of first registration (subject to the continuation of the Archive). At the end of that period and subject to the individual no longer being registered, data which could identify that individual user will be removed from the database, though anonymised data are retained to facilitate reporting and statistical analysis. The anonymised data which are retained are:

  • institution and department
  • academic discipline
  • user status
  • dates of registration
  • agreement to any end user or special conditions
  • details of any usage(s) registered
  • details of any data accessed/downloaded
  • any username and ID required for user authentication and validation
  • internal user database unique ID

Users may at any time request withdrawal of registration. At this point, contact details will be removed, ensuring that no further communication will be received. However, for contractual reasons, remaining personal data are subject to the same retention policy stated above.

Registered users may access their personal data online at any time by logging in to their account.

Information automatically collected and stored

When browsing through any website, certain information about a visitor can be collected. The following information is automatically collected and stored about each visitor to the site:

  • the IP address/domain name of the computer used to access the website
  • the date and time of the visit
  • the pages visited
  • the address of the website the user came from
  • the address of the website to which the user exited
  • the operating system of the visitor's computer
  • the version and type of web browser used

This information is used for statistical purposes and to help make the website more useful to visitors. Unless it is specifically stated otherwise, no additional information will be collected when visiting the website.

Website security

The UK Data Archive is careful to guard the security of personal data and the details of any transactions over the internet.

This is done by putting in place and carefully administering a secure IT infrastructure in accordance with industry standards and good practice.

Users can help to protect themselves from internet fraud by:

  • logging out
  • closing their browser at the end of a session
  • clearing any 'cache' so there is no record of any transaction left on screen - most standard browsers allow this