CREATE & MANAGE DATA

FORMATTING YOUR DATA

OVERVIEW

  • The format and software in which research data are created usually depend on how researchers choose to collect and analyse data, often determined by discipline-specific standards and customs. Ensuring long-term usability of data requires consideration of the most appropriate software and file formats.

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  • We work with different file formats for different purposes: standard, interchangeable or open formats for long-term preservation and popular common formats to make data available to users.

    VIEW FILE FORMATS TABLE

  • Well-organised file names and folder structures make it easier to find and keep track of data files. A system needs to be practical and used consistently.

    VIEW MORE ON ORGANISING DATA

  • Quality control of data is an integral part of all research and takes place at various stages, during data collection, data entry or digitisation, and data checking. It is vital to develop suitable procedures before data gathering starts.

    VIEW MORE ON QUALITY ASSURANCE

  • It is important to ensure that different copies or versions of files, files held in different formats or locations, and information that is cross-referenced between files are all subject to version control.

    VIEW MORE ON VERSION CONTROL & AUTHENTICITY

  • Qualitative data collected as audio-visual recordings are ideally transcribed as textual files for archiving and sharing. Consider transcribing conventions, instructions, guidelines and a template to ensure quality and consistency across a data collection.

    VIEW MORE ON TRANSCRIPTION

    A QUICK GUIDE TO THE ARCHIVE